Vertical software45% entry signalMarket screen4 sourced figuresOne thing must be trueincumbent vulnerability

Optometry Practice Management & EHR Software

Prepared 2026-10-08

The buyer population — Offices of optometrists

Base industry report for 621320 →
Establishments · CanadaA
3,019
with employees
Under 10 employeesA
83%
most common size: 1–4
Establishments · USA
22,781
Employment · USA
148,762
6.5 per establishment
Payroll · USA
$6.9B
$47k per employee

Of 3,019 Canadian establishments with employees, 83% have fewer than ten — an industry of very small operators. Each of those is one potential account, before any filter for size or fit.

Entry signal — what decides who wins here

One thing must be true
Structure decides One thing must be true Execution decides

Entry turns on a single condition that can be named and tested before much is spent. Clear it and this becomes an execution question; fail it and no amount of operating skill helps.

What you would have to beat

Displace an incumbent the screen found well defended — payments attached to the workflow, data that does not leave, a contract that renews itself. Share here means giving a buyer a reason to break something that currently works, which is a higher bar than being better.

How it was read
Binding constraintUNVERIFIEDincumbent vulnerability — Executional — a better operator can move it.
Measured inputsUNVERIFIEDnot applied — This is a software market. The industry’s business counts describe its BUYERS, not the market being entered, so they are left out of the signal.
How many new establishments are still tradingA
Health Care and Social Assistance, US · opened 2020
84%
1 year
65.3%
3 years
52.6%
5 years
36.4%
10 years
opened 2015

Measured, not forecast: the share of US establishments opening in one year that were still active later. It counts good operators and bad ones together, which is exactly why it is the honest answer to “what are the odds”. It is for the whole sector rather than this market, and the ten-year figure comes from an older cohort because no younger one has reached ten years.

This is not a probability of success, and it is not a verdict on you. No survival probability is published per market, and inventing one would be worse than saying so. What the bar reads is how much of the outcome sits inside an operator's control: green means the hurdles are ones a better operator clears, red means the binding constraint is capital, an asset or a permission rather than execution. Someone arriving with an advantage this screen did not assume can win a market shown in red.

Companies named in this market · 11

The binding constraint — incumbent vulnerability

How this differs from general EHR and practice management (6211). The general record is about Epic and the hospital market, where certification and clinician training decide who wins. An optometry office is a clinic with a shop attached. The software has to run the eye exam (refraction, pre-test device data, retinal imaging) and also an optical store: frame and contact-lens inventory, a point-of-sale counter, and lens orders sent to labs. The money side runs on two tracks. Routine eye exams and eyewear are paid through vision plans (VSP, EyeMed and others), which have their own eligibility checks, authorizations and claims. Medical eye care is billed to ordinary health insurance. Generic EHRs do not do frames, lab orders or vision-plan claims, which is why the category exists. The incumbent is a payer. Eyefinity is part of VSP Vision, the largest vision plan, and sells the only optometry software with a direct connection to VSP for real-time eligibility, authorizations and claims [C, vendor]. That claims link is the moat. In October 2025 NextGen Healthcare licensed it too: its ophthalmology and optometry customers now get Eyefinity's VSP claims, frame inventory, point of sale and lab ordering [B, NextGen release]. The independents are old and private. RevolutionEHR (Madison, founded 2006, majority-owned by the RevOptix investor group since 2014 [B]) claims 13,000+ eye care professionals [C]. Crystal PM (Austin) claims 8,000+ independent optometry providers [C]. Compulink (since 1985) also sells to ophthalmology and other specialties. Sightview, formerly Eye Care Leaders, was sold to unnamed owners in July 2024 and carries My Vision Express alongside iMedicWare, Medflow and ManagementPlus [B]. Ocuco (Dublin; €60M minority investment from Accel-KKR in 2023 [B]; 6,750+ sites in 88 countries [C]) sells optical retail and lab software, and its Canadian arm grew out of the EMRlogic acquisition. The one funded newcomer is small. Barti raised a $12M Series A led by Five Elms Capital in August 2025, with AOAExcel (the American Optometric Association's for-profit arm) as an investor [B]. It sells an AI-first all-in-one system and has onboarded about 200 practices [C]. Patient messaging is a separate layer owned by Weave (NYSE: WEAV; $239.0M revenue in 2025, 39,625 customer locations across dental, optometry and other verticals [A]), and Eyefinity lists Weave as an integration partner. The buyer is consolidating. By the end of 2023, private-equity platforms ran hundreds of offices each: MyEyeDr 842, AEG Vision 400+, EyeCare Partners 385+, Keplr Vision 278 [B, Vision Monday]. Those groups standardise on one system and negotiate enterprise terms, which leaves a shrinking independent market split among 25-year-old vendors that each claim thousands of providers. A new entrant would need the vision-plan claims link the payer owns, the device and lab integrations the incumbents built over two decades, and a buyer that is not being acquired. Incumbent vulnerability decides it. No optometry software vendor publishes revenue.

I

The incumbent

Who owns this market and who is coming for it. Fields a screen never reached say so rather than guessing.

Incumbent
Eyefinity (VSP Vision) — Encompass, the successor to OfficeMate/ExamWRITER
Scale
Part of VSP Vision; not broken out. It says it is the only optometry software with a direct VSP connection [C]. In October 2025 NextGen Healthcare began offering Eyefinity's VSP claims, frame inventory, point of sale and lab ordering to its ophthalmology and optometry customers [B]. No practice count was found on a page that could be opened; a 7,000-office OfficeMate figure appears only in aggregator listings and is not used
Challengers
RevolutionEHR (13,000+ eye care professionals claimed; RevOptix majority since 2014), Crystal PM (8,000+ independent providers claimed), Compulink (since 1985; multi-specialty), Sightview (My Vision Express; new owners July 2024), Ocuco (Acuitas; €60M from Accel-KKR, 2023), Barti ($12M Series A, Five Elms Capital, 2025), LiquidEHR, NextGen Healthcare (enterprise EHR with an Eyefinity tie-up)
Lock-in mechanism
Three layers. (1) The clinical record: exam history, refractions and imaging tied to devices. Compulink advertises interfaces to 400+ eye care devices [C], and every one of them is a re-integration project when a practice switches. (2) The optical store: frame and contact-lens inventory, open lab orders and point-of-sale history live in the same system. (3) Claims: vision-plan connections (VSP above all, which Eyefinity owns) plus medical billing. RevolutionEHR advertises 'no long-term contracts' and 97% retention [C], so the lock-in is the data and workflow, not the contract
Price movement
Not assessed. Vendors quote pricing on request
Is the buyer consolidating?
Yes — Yes. At the end of 2023, private-equity platforms ran MyEyeDr (842 offices), AEG Vision (400+ practices in 28 states), EyeCare Partners (385+ optometry locations) and Keplr Vision (278), and AEG was adding 70-90 practices a year [B, Vision Monday, April 2024]. Each acquired practice moves onto the group's system, and the groups buy at enterprise scale
F

Financials & market size — sourced

Figures that came from a filing, a results release or reputable reporting, each carrying its evidence tier.

Weave total revenue, FY2025 (all verticals; optometry not broken out)A $239.0M, up 17.0%; 39,625 customer locations
Barti Series A, August 2025B $12M, led by Five Elms Capital, with AOAExcel
Ocuco minority investment, August 2023B €60M from Accel-KKR (after a €40M refinancing in 2021)
PE-backed optometry platforms, end of 2023B MyEyeDr 842 offices · AEG Vision 400+ · EyeCare Partners 385+ · Keplr Vision 278
V

The field

Every vendor named on this record, and what each one discloses. Most disclose nothing, which is why the market is not sized.

Competitor set · 10 named · 1 disclose revenue

NameRevenueShareNote
Eyefinity (VSP Vision)B not disclosed — Encompass (launched February 2025, unifying Eyefinity Practice Management and EHR) with OfficeMate/ExamWRITER legacy; only optometry software with a direct VSP connection [C]; part of VSP Vision, not broken out
RevolutionEHRB not disclosed — Cloud optometry EHR/PM, Madison WI, founded 2006; RevOptix took a majority stake in October 2014 (amount undisclosed) [B]; claims 13,000+ eye care professionals and 97% retention [C]
Crystal PMC not disclosed — Practice management and EHR for independent optometry; Austin TX; claims 8,000+ independent providers [C]; no funding disclosed
CompulinkC not disclosed — Compulink Advantage, specialty EHR/PM since 1985 covering optometry, ophthalmology and other specialties; 400+ eye care device interfaces [C]; private, no funding disclosed
Sightview (My Vision Express)B not disclosed — Eye Care Leaders sold to unnamed new owners and renamed Sightview in July 2024; products My Vision Express, iMedicWare, Medflow, MDoffice, ManagementPlus [B]
OcucoB not disclosed — Dublin-founded (1993) optical retail, practice and lab software (Acuitas, Innovations LMS); €60M minority investment from Accel-KKR, August 2023 [B]; 6,750+ sites in 88 countries and a Canadian hub [C]
BartiB not disclosed — AI-first eye care EHR and practice management; $12M Series A led by Five Elms Capital with AOAExcel, August 2025 [B]; ~200 practices onboarded [C]
LiquidEHRC not disclosed — Optometry EHR founded by practising optometrists; small; no funding disclosed
NextGen HealthcareB not disclosed — Horizontal ambulatory EHR/PM with an ophthalmology/optometry line ('hundreds of eye care practices' [C]); Eyefinity alignment October 2025 adds VSP claims, frames, POS and lab ordering [B]
WeaveNYSE: WEAVA $$239.0M (FY2025, all verticals) — Patient communication layer, not an EHR; 39,625 customer locations across dental, optometry, veterinary and specialty medical at end of 2025 [A]; an Eyefinity integration partner
S

Startups & challengers

Newer and smaller vendors going at the incumbent — funded challengers first. Named, not researched to the depth of the field above; a company with a page here links to it.

CompanyStageWhat it doesRaised
Barti Software Startup Cloud EHR and practice management with AI scribe for optometry and ophthalmology clinics $12m
SpecCheck Startup Order management, billing and payments for optical practices —

Evidence

Evidence. Opened 2026-10-08. Eyefinity: VSP Vision newsroom (Encompass launch, 2025-02-18) [B for the launch; C for features]; eyefinity.com practice-management page (direct VSP connection, partner list including Weave) [C]. NextGen–Eyefinity alignment: nextgen.com press release, 2025-10-23 [B]; the Business Wire copy returned 403. RevolutionEHR: In Business Madison, 2014-10-13 (RevOptix majority investment, founded 2006, Madison) [B]; the Xconomy story failed a certificate check and was not opened; the 13,000+ professionals and 97% retention are from revolutionehr.com [C]. A 2011 $600K SEC filing and a $6.61M total appeared only in search summaries and are NOT used. Crystal PM 8,000+ providers from crystalpm.com [C]. Compulink 400+ device interfaces from compulinkadvantage.com [C]; its 6,000-practice and 1985 figures came from a search summary of review sites and are not used beyond 'since 1985'. Sightview: the July 2024 rebrand release (webdisclosure.com) names products but not the new owners [B]. Ocuco: Silicon Republic, 2023-08-18 (€60M, Accel-KKR) [B]; ocuco.com about page (6,750+ sites, 88 countries, founded 1993, Innovations acquired 2008) [C]. Its 2014 EMRlogic purchase (Canada) appeared in search results only — optiknow.ca returned 404 and opticianonline.net 403. Barti: Ophthalmology Times, 2025-08-25 ($12M Series A, Five Elms, AOAExcel) [B]; ~200 practices is from coverage of the company's own release [C]. Weave: Q4/FY2025 results release (q4cdn PDF, 2026-02-18) [A]. PE consolidation: Vision Monday, 2024-04-14 [B]; a 2026 claim that MyEyeDr absorbed 300 EyeCare Partners clinics came from an unsourced aggregator and is NOT used. 'OSI' and AcuityLogic (Eyefinity's retail POS for chains) were not verified. Optometry software vendor revenue and market share UNVERIFIED — no optometry software vendor publishes revenue, and Weave's revenue covers every vertical.

#

Where the industry talks

The associations, forums and events where people in this trade actually talk shop — where to listen before entering, and where the first customers are found. Each link was opened on the date shown.

AssociationUSA
American Optometric Association (AOA)
aoa.org

National association of doctors of optometry; its for-profit arm AOAExcel invested in Barti. Live CE calendar on the home page

Checked 2026-10-08
EventUSA
Optometry's Meeting
optometrysmeeting.org

AOA's annual meeting; says 5,500+ attendees and 150+ exhibitors; 2027 edition in Boston, June 16-19

Checked 2026-10-08
AssociationCanadaA
Canadian Association of Optometrists (CAO)
opto.ca

National association of Canadian optometrists; runs CAO Congress (2027 call for sessions open). No member count on the home page

Checked 2026-10-08
AssociationOntarioA
Ontario Association of Optometrists (OAO)
optom.on.ca

Provincial association of Ontario optometrists

Checked 2026-10-08
EventInternationalA
Vision Expo
visionexpo.com

Optical and eye care trade show; 2026 key figures 8,000+ professionals, 300+ exhibitors, 80+ countries; next March 10-13, 2027, Las Vegas

Checked 2026-10-08
PublicationUSA
Review of Optometric Business
reviewob.com

Business-of-optometry publication covering practice management; articles dated October 2026

Checked 2026-10-08
PublicationUSA
Vision Monday
visionmonday.com

Optical-industry trade publication; covers PE-backed groups and the Top 50 retailers

Checked 2026-10-08
PublicationUSA
Optometry Times
optometrytimes.com

Clinical news for optometrists; current conference coverage (AAOpt 2026)

Checked 2026-10-08

Eyes On Eyecare (eyesoneyecare.com) loads but was not assessed. Capterra and G2 listings returned 403 and are not used for any figure.

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The businesses it sells to

Operating-business records filed along the same branch of NAICS — the customers of this software, screened as businesses in their own right.

Other software on this branch

Vertical softwareScreenedfiled at 621
Healthcare Revenue Cycle & Admin SoftwareOne thing must be true
binding constraint: incumbent vulnerability
Incumbent Optum (Change Healthcare)

What this category is. The back office between a care provider and whoever pays: eligibility checks, claims and the clearinghouse that carries them, coding, denials and appeals, payer-to-provider payments, patient statements and collections, and the credentialing and enrolment that let a clinician bill a plan at all. The coded customer is ambulatory care (621): physician groups, clinics, labs and home health. But the largest buyers of several segments are hospitals and health systems (outsourced revenue cycle, inpatient coding) and health plans (payer payments, provider data, credentialing). How it differs from the neighbouring records. Electronic health records and practice management (6211) sells the chart and scheduling; athenahealth appears here only for its revenue-cycle business, and its funding is not re-researched. EHR+ patient engagement (6211) sells the portal and intake. Patient booking (6211) sells patient acquisition. HIPAA compliance (6211) sells security and audit. Medical imaging (621510) sells PACS. This record is the money and paperwork layer. Who owns the rails. Optum completed its combination with Change Healthcare on 3 October 2022 [A, Optum]. The February 2024 ransomware attack on Change touched about 192.7 million individuals, the largest US healthcare breach on record [B, CyberInsider citing the HHS OCR filing], and stopped claims for providers across the country. That shows how much of the network runs through one company. Availity says it connects over two million providers to every US health plan and handles over 13 billion transactions a year; its shareholders include Anthem (Elevance), Humana, HCSC and GuideWell, and Novo Holdings bought Francisco Partners' stake in July 2021 [A, Novo Holdings]. Waystar (Nasdaq: WAY) earned $1,099M of revenue in 2025, up 17%, from about 30,000 clients representing over 1 million providers [A, Waystar release]. Experian Health sells patient access, eligibility and identity inside Experian plc. Zelis runs the payer-to-provider payment side: 725 payer clients, 850K+ providers and $300B+ of payment volume by its own count [C]. Bain Capital and Parthenon sold a minority stake to a Mubadala-led group that closed on 26 November 2024 [A, Kirkland & Ellis]; the reported $17B valuation is Bloomberg's, not opened here. Who owns the outsourced work. R1 RCM was taken private by TowerBrook and CD&R at about $8.9B, closing 19 November 2024 [A, CD&R]. Ensemble Health Partners began as Bon Secours Mercy Health's revenue-cycle arm; Golden Gate Capital bought 51% in 2019 in a deal reported at about $1.2B [B, Becker's]. athenahealth, bought by Bain Capital and Hellman & Friedman for $17B [B, Healthcare Dive], bundles billing with its ambulatory record. The AI wave is already funded. AKASA (inpatient coding for 500 hospitals, by its own count) raised a $60M Series B led by BOND in 2021 [A]. Adonis raised a $40M Series C led by Quadrille Capital in March 2026, over $95M in total, and claims more than 4x revenue growth in 2025 [A, company release]. Candid Health raised a $52.5M Series C led by Oak HC/FT, $99.5M in total [B, HLTH]. Infinitus raised a $51.5M Series C led by Andreessen Horowitz, $102.9M in total, for AI agents that call payers [B, Pulse 2.0]. In credentialing, Medallion has raised $130M (latest $43M led by Acrew Capital, August 2025) and has acquired Andros [A]. CertifyOS raised a $40M Series B led by Transformation Capital in June 2025 [A]. Uno Health (Medicaid and benefits enrolment) was bought by Findhelp in October 2025 [B]. Canada. Provincial plans pay physicians, so the US claims-and-denials problem mostly does not exist. Billing is bundled with the record: more than 40,000 Canadian health professionals use a TELUS Health EMR [A, TELUS], and TELUS's CHR files OHIP claims through MDBilling [A, TELUS help centre]. mdbilling.ca now redirects to Dr.Bill, which claims 13,000+ physicians across OHIP, MSP and AHCIP [C]. TELUS eClaims covers direct billing to private insurers for allied health. Why a newcomer cannot get in. The clearinghouse and payment rails are owned by Optum, Availity (owned by payers), Waystar and Zelis. Each depends on connections to thousands of payers and on volume pricing. The outsourced hospital work is owned by private-equity platforms worth billions. Every point task an AI startup might attack (coding, denials, payer calls, credentialing, patient billing) already has a venture-backed player with $50M–$130M raised, and the incumbents are buying or building the same AI. Waystar's acquisition of Iodine is one example. In Canada the pain is small and the record vendors bundle it. Incumbent vulnerability decides it.

NAICS 62115 vendors named6 sourced figuresOpen →